It’s time to beef up the fundraising effort, so you’re thinking of adding a special event. Caution! While events can create nice visibility, connect you with supporters, and maybe even raise some money, do you really understand what they entail?

Before you get started, consider this:

How does an event align with your overall resource development plan? It will benefit you to look at the big picture, and think about the comprehensive plan. Ultimately the goal is ROI, right? Events can be very labor intensive, and some may have significant costs associated with them. I’ve seen many events fail because the goal is unrealistic. Be sure not to spread your resources too thin, and try to determine if the drain on your people and the net result is worth the effort.

Do you have a strong event committee? In addition to the time needed from this group, a successful event takes money. These are not things that can be dropped in staff’s lap. Volunteers must be committed to more than just the idea, but also to bringing sponsors to the table, selling tickets, etc. It would be a mistake to think 1 or 2 people can pull off a top notch event that will create high exposure and a significant financial net. You can also hire an event planner – they will take care of most of the logistics, but most won’t secure sponsors to underwrite the costs.

Who will come and how much will they pay? Do you already have a target audience defined? It is common to set a ticket price low, thinking you will attract more people, and then not be able to recover costs. It’s critical to create a realistic budget, based on the amount of sponsorship you can obtain. And don’t be afraid to adjust it if sponsor levels come in higher or lower than anticipated. If you start planning well in advance (I get anxious if it’s not at least 6 months out) you can feel more confident that you will hit the numbers.

Is there another way to accomplish the same thing? I have been part of, and seen many successful events. They can work. I encourage you to analyze options long and hard. If you are looking for exposure, can a partner organization work with you to raise awareness? Or can you focus on a few non-ask events, and then do a campaign focused on individuals and raise the same amount, or even more? Heck, a strong crowd funding effort could even do the trick! Also, keep in mind that very few people, especially business leaders, are looking for more events to add to their calendar, unless there is a clear benefit to them.

I’m all for trying new things….responsibly. Good luck, and let me know how I can help.